• Public Finance Administrative Assistant

    Job Locations US-TX-El Paso
    Req #
    2018-8672
    Type
    Full-Time
    Category
    Administrative Support
    Location Name
    (HTS) El Paso, TX - El Paso
    Company Name
    HILLTOP SECURITIES INC.
  • Job Summary

    This position is responsible for administrative and clerical duties supporting the Director of our El Paso office.

     

     

    Essential Functions

    • Assist with preparation, research, input and distribution of offering documents for clients
    • Develop and execute general correspondence and memos
    • Review legal documents as needed
    • Review of quarterly regulatory filings with respect to completed transactions
    • Create, review and maintain documents in MS Excel
    • Maintain office filing system (paper and electronic)
    • Processes expense reports
    • Answer incoming telephone calls, determine purpose of call, and forward the caller onto the appropriate personnel
    • Take and deliver messages and transfer calls to voicemail
    • Assists clients in a manner that ensures that their needs are immediately addressed by a qualified person within the company
    • Welcome on site visitors, determine nature of business and announce visitors to appropriate personnel
    • Assist in arranging meeting space and ordering and setting up for refreshments
    • Maintenance of firm database for transactions undertaken and completed
    • Assist with all other office duties such as facilities maintenance, office supplies

      and other projects as needed

    • Serves as liaison with other Hilltop offices as necessary

    • Processes and distributes incoming mail, packages and deliveries

    • Assists with special projects

    • Perform other duties as assigned

     

    Job Requirements

    • High school diploma or equivalent. Bachelor's degree, preferred. 
    • Team player who can interface with a team of independent personalities
    • Organized and extremely attentive to detail
    • Strong communication and interpersonal skills (verbal and written)
    • Willingness to learn new tasks
    • Able to handle multiple tasks simultaneously
    • Must be dependable and punctual
    • Determination to see a job through to its completion
    • Proactive self-starter who works with a sense of urgency
    • Unquestionable integrity and a high personal standard of conduct
    • Proficient in Word, Excel, PowerPoint, Outlook
    • Desire for and commitment to longevity in this position
    • Professional dress is required

     

    About the Company

    At HilltopSecurities, we believe in building collaborative relationships that enrich the financial future of individuals, businesses and communities. With an extensive portfolio of products, we deliver a broad range of investment banking and related financial services that help our clients achieve their definition of success. 

     

    As a subsidiary of HilltopHoldings, which also encompasses PlainsCapital Bank, PrimeLending and National Lloyds Corporation, we have the financial strength and stability that has withstood the test of time. Our nationwide presence in 400 locations across 44 states provides our associates with extensive opportunities to grow their careers in a diverse organization that truly values relationship capital above all else.

     

     

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